Frequently Asked Questions


What is the Performing Arts Exchange?
When and where is the 2016 conference?
What are the registration fees?
What do the different registration types mean?
How do I register?
Do I have to pay a membership fee to take part in PAE?
What does my registration include?
This will be my first time attending – what should I know?
How do I secure my hotel accommodations?
What will the weather be like?
What should I wear?
How can I find out last-minute news and information on the conference?
Do I need to pre-register for professional development workshops?
What is the cancellation policy?
I’m in the area and just want to check out the conference.  Can I attend for a day?


What is the Performing Arts Exchange?

The Performing Arts Exchange is a four day conference that supports the presentation and touring of performing artists along the east and gulf coasts. Conference activities include live performances, professional development workshops, networking and hospitality events.

When and where is the 2016 conference?

PAE 2016 will be in Orlando, FL, September 26-29.  For more information on specific conference locations, please visit the Venues and Accommodations page.

What are the registration fees?

There are a variety of attendance and pricing options for PAE. Pricing is posted in the Registration + Pricing section. Booth costs are posted in the Buy a Booth section.

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What do the different registration types mean?

Presenters are people who bring artists to communities. Presenters may run venues or secure places for the touring artist to perform. Supporters are people from organizations who are associated with the presenting and touring but are not directly touring or presenting. Supporters may also be agents, managers, or artists who are not attending the Performing Arts Exchange to do business. Exhibitors are artists, agents and managers that are attending the conference to book tour dates and showcase their artists.

How do I register?

Conference registrations are only taken online before the conference, and onsite during the conference.

Do I have to be a South Arts member to take part in PAE?

South Arts is not a membership-based organization, and thus, no annual fees are due to take part in PAE.

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What does my registration include?

A registration is inclusive of all conference activities. One fee includes access to the professional development workshops, hospitality events and juried showcases.

This will be my first time attending—what should I know?

The PAE New Colleague program is designed for you! New Colleagues will foster your first relationship and will help you learn to navigate your first conference experience, and to continue on after the conference. You’ll be able to talk with your Mentor before the conference, meet up with them during the conference and debrief on your experience afterwards. Before you arrive at the conference, read the PAE Policies and Guidelines, and visit the Marketplace Business 101 section.

How do I secure my hotel accommodations?

Attendees secure accommodations directly with the hotel. Our hotels have arranged conference rates; just mention that you are attending the Performing Arts Exchange. Find links and telephone numbers to make reservations on our Venues and Accommodations page.

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What will the weather be like?

The typical weather in Orlando in late September is warm.  Highs are typically in the 80’s with night time temperatures in the low 70’s.

What should I wear?

PAE is “business casual.” Wear comfortable shoes as you’ll be spending your time on your feet in the Marketplace.

How can I find out last-minute news and information on the conference?

We’ll be posting any changes, alerts and news directly on the PAE homepage. Onsite, the best way to get current information is to download our Guidebook Conference App.

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Do I need to pre-register for professional development workshops?

No, you can choose your workshops onsite and just show up – if you’re really interested in a topic, arrive a little bit early to ensure a good seat. Pre-registration may be required for pre-conference sessions.

What is the cancellation policy?

South Arts will honor a refund request of 50% of the registration fee should a problem arise that prevents attending the Performing Arts Exchange prior to August 28. Refund requests must be submitted in writing to the PAE director. All Showcase fees and Booth Lottery fees are non-refundable. For more information, see the Policies and Guidelines page.

I’m from the area and just want to check out the conference. Can I attend for one day?

Yes, Single Day registrations are available online or onsite at the conference. If you are an artist seeking work, you cannot solicit presenters unless you or your management are officially represented in the Marketplace with a booth.  If you are new to presenting and touring and would like to know more about booking conferences, consider volunteering at PAE.

If you are not a registered attendee and would like to come to one of our Juried Showcases, they are free and open to the public. Please join us! No tickets required.

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